1. INTERNAL FCC MEETINGS
If your meeting is open to all FCC staff…
AND is scheduled in the Commission Meeting Room…
- Be sure that you arrange for captioning. Meetings intended for all Commission staff, scheduled in the Commission Meeting Room, should be captioned. Contact the Commission Audio Visual Center,42 Office of Media Relations, to arrange for captioning services. Be sure to allow as much lead time as possible. Captioning services are in high demand and may not be available without sufficient notice.43
- Include a reasonable accommodation statement in all announcements and publicity, including all invitations, flyers, posters, e-mails, advertisements, etc.
Model statement:
Reasonable Accommodations
Open captioning will be provided for this event. Other reasonable accommodations for people with disabilities are available upon request. Include a description of the accommodation you will need including as much detail as you can. Also include a way we can contact you if we need more information. Make your request as early as possible; please allow at least 5 days advance notice. Last minute requests will be accepted, but may be impossible to fill. Send an e-mail to fcc504@fcc.gov or call the Consumer & Governmental Affairs Bureau at 202-418-0530 (voice), 202-418-0432 (tty).
- Make sure that your first public announcement is released at least one full week in advance.
If your meeting is open to all FCC staff…
AND is scheduled for a location other than the
Commission Meeting Room
in all announcements and publicity, including all invitations, flyers, posters, e-mails, advertisements, etc.
Model statement: Reasonable Accommodations
Reasonable accommodations for people with disabilities are available upon request. Include a description of the accommodation you will need including as much detail as you can. Also include a way we can contact you if we need more information. Please allow at least 5 days advance notice; last minute requests will be accepted, but may be impossible to fill. Send an e-mail to fcc504@fcc.gov or call the Consumer & Governmental Affairs Bureau at 202-418-0530 (voice), 202-418-0432 (tty).
If your meeting is for a limited FCC audience… (division meeting, internal task force, committee, etc.)
AND you know the attendees
Be sure to request accommodations44 (e.g., captioning, accessible formats, sign language interpreters, etc.) you know will be needed as far in advance as possible.
AND you DON'T know the attendees
in your invitation or announcement.
Model statement:
|
Reasonable Accommodations |
If your meeting requires pre-registration…
- Be sure your registration form includes an option for requesting accommodations.
Model accommodation request section:
Reasonable Accommodations
__ Audiocassette (analog)
I need the following reasonable accommodation:
__ Braille
__ Large Print
__ Digital Audio Recording
Please circle one: 3.5" Floppy Disk, CD, E-mail attachment
Please circle one: MP3, RealAudio
__ Digital Text
Please circle one: 3.5" Floppy Disk, CD, E-mail attachment
Please circle one: ASCII, MSWord
__ Other (Please specify)
- As soon as a request for accommodation is received, consult the chart on page 45 of this Handbook and forward the request to the appropriate person.
- Make sure that your first public announcement is released at least one full week in advance.
