Welcome to the Federal Communications Commission’s Privacy Act website. It is the policy of the FCC to ensure the accuracy and protect the privacy of every individual whose protected information is stored in Commission systems or records. The Commission carries out this policy by ensuring that it has and implements procedures to regulate the collection, maintenance, use, and dissemination of Privacy Act-protected information. From this website you can find information about all the FCC’s many efforts to comply with the Privacy Act of 1974.

Major Information Systems

The Electronic Freedom of Information Act of 1996 directs federal agencies to make indexes of their major information systems available in electronic form. Major information systems are automated or manual systems that require special management attention because they fall into at least one of the categories below:

  1. A financial system that conducts monetary transactions between the FCC and a financial institution.
  2. A licensing system that directly supports the FCC’s charter for regulating interstate and international communications.
  3. Has the potential to cause severe or catastrophic harm to the Commission if its data were compromised.

Links to the Commission’s major information systems:

*These are Non-FCC supported systems.

Systems of Records

The Privacy Act defines “systems of records” as “a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.” Federal agencies are required to make the public aware of what “systems of records” they maintain. The table below lists and provides links to the Commission’s “Systems of Records.”

The Commission reviews and updates its Systems of Records by September 30 of each year in order to ensure that our inventory of personally identifiable information is accurate, relevant, timely, and complete.

Systems of Records Federal Register
Publication date
FCC/CGB-1: Informal Complaints, Inquiries, and Requests for Dispute Assistance 8/15/2014
FCC/CGB-2: Comment Filing System (ECFS) 04/05/2006
FCC/CGB-3: National Deaf-Blind Equipment Distribution Program 01/19/2012
FCC/CGB-4: ITRS-URD Program 02/09/2015
FCC/CGB-5: CGB Stakeholder Database 07/19/2016
FCC/EB-5: Enforcement Bureau Activity Tracking System (EBATS) 12/14/2010
FCC/MB-1: Ownership Reports for Commercial and Noncommercial Broadcast Stations 10/19/2016
FCC/MB-2: Broadcast Station Public Inspection Files 05/31/2012
FCC/OCBO-1: Small Business Contacts Database 04/05/2006
FCC/OET-1: Experimental Radio Station License Files 04/05/2006
FCC/OET-2: Equipment Authorization Records and Files 04/05/2006
FCC/OGC-3: Adjudication of Internal Complaints against Employees 04/05/2006
FCC/OGC-5: Pending Civil Cases 04/05/2006
FCC/OGC-6: Private or Civil Injury Claimants 04/05/2006
FCC/OIG-3: Investigative Files 08/26/2011
FCC/OLA-1: Legislative Management Tracking System (LMTS) 04/28/2011
FCC/OMD-2: Labor Relations and Employee Performance Files 04/05/2006
FCC/OMD-3: Federal Advisory Committee Membership File (FACA) 10/23/2013
FCC/OMD-7: FCC Employee Transit Benefit and Parking Permit Programs 03/25/2016
FCC/OMD-12: Integrated Library System (ILS) Records 04/05/2006
FCC/OMD-13: Data Quality Comments 04/05/2006
FCC/OMD-15: Employee Locator System 04/05/2006
FCC/OMD-16: Personnel Security Files 9/25/2006
FCC/OMD-17: Freedom of Information Act (FOIA) and Privacy Act Requests 08/26/2016
FCC/OMD-18: Telephone Call Details 03/10/2017
FCC/OMD-20: Inter-office and Remote Access Internet E-mail Systems 04/05/2006
FCC/OMD-22: Equipment Loan Records 04/05/2006
FCC/OMD-23: Cadapult Space Management System (CSMS) 09/16/2010
FCC/OMD-24: Physical Access Control System (PACS) 09/25/2006
FCC/OMD-25: Financial Operations Information System (FOIS) 10/06/2016
FCC/OMD-28: Time and Attendance Records 09/07/2011
FCC/OMD-30: FCC Visitors Database 05/30/2012
FCC/OMD-32: FCC Telework Program 05/05/2015
FCC/OSP-1: Broadband Dead Zone Rpt & Consumer Broadband Test 07/14/2011
FCC/OWD-1: Reasonable Accommodation Requests 04/05/2006
FCC/PSHSB-1: FCC Emergency and Continuity Contacts System (ECCS) 09/19/2011
FCC/PSHSB-2: PSHSB Contact Database 01/10/2012
FCC/WCB-1: Lifeline Program 12/06/2013
FCC/WTB-1: Wireless Services Licensing Records 04/05/2006
FCC/WTB-5: Application Review List for Present or Former Licensees, Operators, or Unlicensed Persons Operating Radio Equipment Improperly 04/05/2006
FCC/WTB-6: Archival Radio Operator Records 04/05/2006
FCC/WTB-7: Remedy Action Request System (RARS) 05/28/2010

Government-wide Systems of Records

In addition to the Commission's systems of records there are also government-wide systems of records. These government-wide systems of records represent instances in which another Federal agency has published a system of records that covers that type of information for all Federal agencies. Thus the FCC does not have to publish its own system of records for the type of items noted in the Government-wide Systems of Records.

Exemptions to the Privacy Act

The following systems of records are totally or partially exempt from Subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I) and (f) of the Privacy Act of 1974 ("Act"), 5 U.S.C. 552a, and from 47 CFR §§ 0.554-0.557 of FCC Rules:

  • FCC/EB-5, Enforcement Bureau Activity Tracking System (EBATS), Exempt under (k)(1), (k)(2), (k)(3), and (k)(5) of the Act and Section 3056 of title 18. See 49 Fed. Reg. 13369 (April 4, 1984)
  • FCC/OMD-16, Personnel Security Files, Exempt under (k)(2) and (k)(5) of the Act. See 47 Fed. Reg. 13369 (April 4, 1984)
  • FCC/OIG-3, Investigative Files, Exempt under (j)(2) and (k)(2) of the Act. See 58 Fed. Reg. 11549 (February 26, 1993)
  • FCC/WTB-5, Application Review List for Present or Former Licensees, Operators, or Unlicensed Persons Operating Radio Equipment Improperly, Exempt under (k)(1), (k)(2), and (k)(3) of the Act. See 47 Fed. Reg. 13369 (April 4, 1984)
  • FCC/WTB-6, Archival Radio Operator Records, Exempt under (k)(1), (k)(2), and (k)(3) of the Act. See 47 Fed. Reg. 13369 (April 4, 1984)

Internet Privacy Policy

Several OMB regulations (M-99-18, M-00-13, various letters) implementing the Privacy Act have requirements regarding what information federal agencies may collect and maintain through the Internet or other on-line technologies. You can find out how the FCC implements these requirements by clicking on the link below:

How to Make a Privacy Act Request

External Privacy Links

Compliance with Privacy Laws and Guidance

FCC Privacy Act Implementation Rules

The implementation of the FCC's Rules promulgated pursuant to 5 U.S.C. § 552a(f) of the Privacy Act are found at 47 CFR Sections 0.551 – 0.561.

Contact Information

For questions on the FCC’s implementation of the Privacy Act or to file a Privacy Act request, contact:

Privacy Manager
Mr. Leslie Smith
Federal Communications Commission
445 12th Street SW
Room - 1-C216
Washington, DC 20554
Leslie.Smith@fcc.gov
202-418-0217
Senior Agency Official for Privacy (SAOP)
Mr. John B. Williams
Federal Communications Commission
445 12th Street SW
Room - 8-C860
Washington, DC 20554
John.Williams@fcc.gov
202-418-1747

Privacy Threshold Analyses (PTAs)

Privacy Impact Assesments (PIAs)

Bureau/Office: