Welcome to the Federal Communications Commission’s Privacy Act website. It is the policy of the FCC to ensure the accuracy and protect the privacy of every individual whose protected information is stored in Commission systems or records. The Commission carries out this policy by ensuring that it has and implements procedures to regulate the collection, maintenance, use, and dissemination of Privacy Act-protected information. From this website you can find information about all the FCC’s many efforts to comply with the Privacy Act of 1974.

Major Information Systems

The Electronic Freedom of Information Act of 1996 directs federal agencies to make indexes of their major information systems available in electronic form. Major information systems are automated or manual systems that require special management attention because they fall into at least one of the categories below:

  1. A financial system that conducts monetary transactions between the FCC and a financial institution.
  2. A licensing system that directly supports the FCC’s charter for regulating interstate and international communications.
  3. Has the potential to cause severe or catastrophic harm to the Commission if its data were compromised.

Links to the Commission’s major information systems:

*These are Non-FCC supported systems.

Systems of Records

The Privacy Act defines “systems of records” as “a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.” Federal agencies are required to make the public aware of what “systems of records” they maintain. The table below lists and provides links to the Commission’s “Systems of Records.”

The Commission reviews and updates its Systems of Records by September 30 of each year in order to ensure that our inventory of personally identifiable information is accurate, relevant, timely, and complete.

Systems of Records Federal Register
Publication date
FCC/CGB-1: Informal Complaints, Inquiries, and Requests for Dispute Assistance 08/15/2014
FCC/CGB-2: Comment Filing System (ECFS) 04/05/2006
FCC/CGB-3: National Deaf-Blind Equipment Distribution Program 01/19/2012
FCC/CGB-4: ITRS-URD Program 02/09/2015
FCC/CGB-5: CGB Stakeholder Database 07/19/2016
FCC/EB-5: Enforcement Bureau Activity Tracking System (EBATS) 12/14/2010
FCC/MB-1: Ownership Reports for Commercial and Noncommercial Broadcast Stations 10/19/2016
FCC/MB-2: Broadcast Station Public Inspection Files 05/31/2012
FCC/OCBO-1: Small Business Contacts Database 04/16/2021
FCC/OET-1: Experimental Radio Station License Files 06/11/2019
FCC/OET-2: Equipment Authorization Records and Files 04/05/2006
FCC/OGC-3: Adjudication of Internal Complaints against Employees 02/22/2018
FCC/OGC-5: Pending Civil Cases 03/07/2018
FCC/OIG-3: Investigative Files 08/26/2011
FCC/OLA-1: Legislative Management Tracking System (LMTS) 04/28/2011
FCC/OMD-2: Labor Relations and Employee Performance Files 03/12/2021
FCC/OMD-3: Federal Advisory Committee Act (FACA) Membership Files 11/09/2020
FCC/OMD-7: FCC Employee Transit Benefit and Parking Permit Programs 03/25/2016
FCC/OMD-12: Integrated Library System (ILS) Records 05/01/2019
FCC/OMD-13: Data Quality Comments 10/15/2018
FCC/OMD-15: Employee Locator System 04/05/2006
FCC/OMD-16: Personnel Security Files 03/12/2018
FCC/OMD-17: Freedom of Information Act (FOIA) and Privacy Act Requests 08/26/2016
FCC/OMD-18: Telephone Call Details 03/10/2017
FCC/OMD-23: Cadapult Space Management System (CSMS) 09/16/2010
FCC/OMD-24: Physical Access Control System (PACS) 09/25/2006
FCC/OMD-25: Financial Operations Information System (FOIS) 10/06/2016
FCC/OMD-28: Time and Attendance Records (correction notice - 09/07/2011) 08/19/2011
FCC/OMD-29: Motor Vehicle Management Program (MVMP) 05/18/2020
FCC/OMD-30: FCC Visitors Database 05/30/2012
FCC/OMD-31: Private or Civil Injury Claimants 08/27/2020
FCC/OMD-32: FCC Telework Program 05/05/2015
FCC/OSP-1: Broadband Dead Zone Rpt & Consumer Broadband Test 07/14/2011
FCC/OWD-1: Reasonable Accommodation Requests 02/11/2019
FCC/OWD-2: Alternative Dispute Resolution (ADR) Program 04/10/2019
FCC/PSHSB-1: FCC Emergency and Continuity Alerts and Contacts System (ECACS) 04/24/2020
FCC/PSHSB-2: PSHSB Contact Database 01/10/2012
FCC/WCB-1: Lifeline Program 02/25/2021
FCC/WCB-2: Toll Free Number Auction System 10/11/2019
FCC/WCB-3: Emergency Broadband Benefit Program 02/25/2021
FCC/WCB-4: Consumer Challenge Process 03/09/2021
FCC/WTB-1: Wireless Services Licensing Records 04/05/2006
FCC/WTB-5: Application Review List for Present or Former Licensees, Operators, or Unlicensed Persons Operating Radio Equipment Improperly 04/05/2006
FCC/WTB-6: Archival Radio Operator Records 04/05/2006
FCC/WTB-7: Licensing and Related Support Services 03/16/2021

Government-wide Systems of Records

In addition to the Commission's systems of records there are also government-wide systems of records. These government-wide systems of records represent instances in which another Federal agency has published a system of records that covers that type of information for all Federal agencies. Thus the FCC does not have to publish its own system of records for the type of items noted in the Government-wide Systems of Records.

Exemptions to the Privacy Act

The following systems of records are totally or partially exempt from Subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I) and (f) of the Privacy Act of 1974 ("Act"), 5 U.S.C. 552a, and from 47 CFR §§ 0.554-0.557 of FCC Rules:

Matching and Data Share Arrangements

In FY 2016 – FY 2018, the Commission engaged in the following six on-going data matching activities and one data sharing arrangement:

  • Data are shared with U.S. Treasury under the Debt Collection Act for tax delinquencies (data source).
  • Data are shared with U.S. Treasury under the non-payment of license fees (data source) Debt Collection Act for tax delinquencies (data source).
  • Department of Justice shares drug debarment data with the FCC's Financial Operations.
  • Data are shared with Office of Personnel Management (OPM) concerning personnel security investigations (E-Quip).
  • Data are shared with OPM then with the FBI for processing, and also with other government agencies (e.g., Federal, state, and local) as appropriate.
  • Ship registration emergency contact data are sent to the U.S. Coast Guard on an on-going (voluntary) basis for distress emergencies and other safety-of-life and related navigational requirements.

Matching Programs Related to the USF Lifeline National Verifier

As part of implementing the reforms to the USF Lifeline Program that the Commission adopted in the 2016 Lifeline Modernization Order, the FCC has published the following computer matching notices and, along with the Universal Service Administrative Company (USAC), has entered into the following computer matching agreements. In each of these agreements, the FCC is the “recipient agency,” as defined in 5 U.S.C. § 552a (a)(9).

Computer Matching Notices published in accordance with 5 U.S.C. § 552a (e)(12):

Computer Matching Agreements adopted in accordance with 5 U.S.C. § 552a (o):

Data Integrity Board’s Annual Matching Activity Review and Reports

As directed by OMB Circular A-108, the Commission’s Data Integrity Board’s Annual Matching Activity Review and Reports for fiscal years FY 2016 – FY 2019 submitted to the Office of Management and Budget (OMB):

Internet Privacy Policy

Several OMB regulations (M-99-18, M-00-13, various letters) implementing the Privacy Act have requirements regarding what information federal agencies may collect and maintain through the Internet or other on-line technologies. You can find out how the FCC implements these requirements by clicking on the link below:

How to Make a Privacy Act Request

External Privacy Links

Compliance with Privacy Laws and Guidance

FCC Privacy Act Implementation Rules

The implementation of the FCC's Rules promulgated pursuant to 5 U.S.C. § 552a(f) of the Privacy Act are found at 47 CFR Sections 0.551 – 0.561.

Contact Information

For questions on the FCC’s implementation of the Privacy Act or to file a Privacy Act request, please contact:

Senior Agency Official for Privacy (SAOP)
Ms. Margaret Drake
Federal Communications Commission
45 L Street NE
Washington, DC 20554
Privacy Analyst
Lori Alexiou
Federal Communications Commission
45 L Street NE
Washington, DC 20554

Privacy Impact Assessments (PIAs)